A practicing engineer inspects your facility using a checklist of over 220 items and prepares a report outlining risks and recommendations. START — remote documentary audit; SMART and FULL — on-site audits.
What is this?
An occupational safety audit is an independent review of a company’s occupational safety status based on a state supervision inspector’s checklist: documents, workstations, equipment, PPE, and safety briefings. Simply put, we show you your business through the eyes of the State Labour Service — so that you are the first to learn about any violations and can correct them before an inspection, rather than after a fine.
When placing an order
Most often, an audit is commissioned when the State Labour Service has announced a scheduled inspection, there has been a change in ownership or management, or the company is preparing for a corporate EHS audit from headquarters. A complete list of situations can be found in the “When an Audit Is Needed” section below. It’s suitable for businesses of any size—from an office to a manufacturing facility or retail chain.
How We Work
The audit is conducted by a practicing engineer who has personally supported dozens of State Labour Service inspections — using a checklist of 220+ items: remotely (START) or on-site (SMART and FULL). Using our proprietary Racio Safety Standard methodology, we verify what actually poses a risk of an order or a process shutdown. The result is a report with documented and described non-compliances at three severity levels, and the FULL package also includes an action plan with priorities, deadlines and a budget. You don’t need to figure out the regulations on your own — we explain everything in plain language. Confidentiality is stipulated in the contract (NDA).
Where to Start
Start with a free consultation: with just one phone call, we’ll assess the scope of the project and provide an estimate—with no obligation on your part. An audit is often the first step toward outsourcing, when it makes more sense to hand off the corrections to a team. See our pricing page for packages and exact prices.
01
Documentary Audit
Verification of all required documents (orders, regulations, instructions, logs, training programs) using a checklist with over 220 items.
02
Site Visit
Inspection of workstations, equipment, and personal protective equipment (PPE); a comprehensive review of internal documentation; verification of the completeness of the appointment of responsible personnel; confirmation of the conduct of training and briefings; and review of the results of workstation evaluations and medical examinations.
03
Interviews with Staff
A random check to verify whether employees have actually completed the training and are familiar with the procedures (in the FULL package).
04
Risk Report
A list of violations in three categories: critical, significant, and procedural.
05
Prioritized Action Plan
A Roadmap for the Budget: What Needs to Be Fixed First, and How Much Time and Money It Will Take (in the FULL package).
06
Presentation to Management
Meeting to discuss the results (in packages SMART and FULL).
For whom
Are you preparing for a scheduled inspection by the State Labour Service?
Do you have concerns about your occupational safety engineer's performance?
An international company with corporate EHS standards
The HR director needs an objective report for the manager
Would you like to switch to outsourcing RACIO and assess the scope of work?
When to order
The State Labour Service sent a notice regarding an inspection
The occupational safety engineer has left—we need to figure out what we've inherited
Before a corporate EHS audit by HQ or ISO 45001 certification
After the accident — identify gaps
Once a year for internal control—recommendation RACIO for companies with 100+ employees
Contract and Request for Documents
Day 1
Signing the NDA, submitting the questionnaire, list of documents.
Site Visit
1–3 days
Site inspection, interviews, photographic documentation, and review of logs (in packages SMART and FULL).
Risk Report
5–10 days
Full report: checklist + photographic evidence + conclusions.
Presentation and Q&A
Day 1
Meeting with management, Q&A, implementation plan.
A report of 50–100 pages
A comprehensive report with photographic evidence and conclusions.
Prioritized Action Plan
A roadmap with a budget and timelines for corrections (in the FULL package).
List of Documents
Which ones are missing or need to be updated.
Recommendations Regarding Technical Condition
Equipment, PPE, safety signs.
Link to the NPAOP
For each violation, there is a reference to the relevant section of the law.
Presentation to Management
An in-person meeting to discuss all discrepancies (in SMART and FULL).
30 days of consultations following the report
We are answering questions regarding implementation (in SMART and FULL).
Over the past 18 years, we have assisted with more than 180 actual inspections by the State Labour Service. Based on an internal analysis by RACIO, the violations listed below—which recur in 7 out of 10 inspection reports—are sorted by frequency.
What to do about it: An audit identifies these 8 issues before an inspector does. You’ll have time to make corrections, and the inspection will proceed without fines or with only minor formal remarks.
Missing signatures, irregular entries; only one or two logs are maintained instead of the structure required by law.
The instruction has been drafted, but it does not bear the signature of the director or the person responsible for occupational safety. De facto, the document exists; de jure, it may be deemed invalid, and the training sessions conducted based on it may not be recognized. In practice, this usually results in a note in the inspection report.
If there is no official list, there is no legal basis for issuing personal protective equipment. The inspector almost always asks, “On what basis are you issuing this?”
Standard error. Consequences: corrective action + risk of suspension of issued permits and declarations.
The director did not complete the training — Article 41 of the Code of Administrative Offenses; the fine is imposed on him personally, not on the company.
References to repealed or outdated regulations serve as a formal pretext for issuing a directive. We often encounter this in documents written before 2020.
Employees who maintain electrical equipment without the appropriate electrical safety group. A frequent finding at small manufacturing facilities, car service stations and HoReCa establishments with kitchen or refrigeration equipment.
A classic mistake: “the person just took three days of sick leave — why investigate?” But by law, every accident resulting in sick leave requires a mandatory investigation and report. The inspector easily finds concealed injury cases.
Need a consultation on occupational safety?
The cost depends on three factors: the number of employees (the volume of documents and workstations), the type of facility (office, warehouse, manufacturing—inspections take longer in manufacturing areas), the complexity of the equipment (presence of chemicals, production lines, or complex electrical systems). Three standard packages cover 90% of requests; for a more accurate estimate, see the pricing page or take the quiz further down this page.
START — 25,000 ₴. Minimum scope: typically offices with up to 50 employees. Remote documentary audit based on a checklist: orders, regulations, instructions, and logs. A 10–15-page report listing violations categorized as A/B/C. Turnaround time: 10 business days. Typically ordered for annual internal audits.
SMART — 35,000 ₴. Optimum is the most popular choice among our clients. A comprehensive checklist of over 220 items, an on-site visit, a photo report on workstations, a full report with references to occupational safety regulations, a presentation to management (60 min), and 30 days of consultation following the report. Turnaround time: 15 business days.
FULL — starting at 45,000 ₴. Maximum scope: production, networks, and high-risk work. Includes everything from SMART plus site visits to all facilities, interviews with staff, and a prioritized action plan—a roadmap with a budget and references to occupational safety regulations with citations. Turnaround time: up to 20 business days.
The primary value of an audit is not “avoiding fines,” but rather an independent outside perspective. Even if you have an occupational safety department or an in-house engineer, an audit reveals whether safety expenses are planned correctly and comprehensively, whether enough has been done—and whether your department is operating independently of the rest of the organization.
Over time, a full-time specialist’s eye becomes clouded: he fails to notice gaps that are immediately apparent to a new specialist. A classic example: generators have appeared (and they’re now almost everywhere); a declaration for the operation of high-risk equipment must be filed for them, but no one thought of this—everyone was just happy to have light. An audit identifies such exposed risks before they become a problem during an inspection or, worse, after an accident.
What NOT to do — opt for “audits for 8,000 ₴”: A thorough assessment cannot be cheap; a formal checklist of documents fails to identify technical risks (condition of equipment, PPE, actual training sessions), and it is precisely these risks that are most often overlooked.
Before you decide—take a look at what an audit looks like in real-world cases.
No. The audit is confidential, and an NDA is included in the contract. We do not share the data with third parties (the State Labour Service, competitors, or insurance companies)—the audit is conducted separately under the supervision of the State Labour Service.
From 25,000 ₴ (office for up to 50 people) to 45,000 ₴+ (production facility for 100+ people). You can get an approximate price in our calculator or on the pricing page.
An audit is a one-time review that includes a photo report and a plan. Outsourcing is ongoing support and assistance. Clients often start with an audit and then switch to outsourcing to implement all the measures outlined in the report.
No, an audit is just a diagnostic assessment. Corrective action is a separate service: developing documentation, training, and consulting.
Turnkey — up to 20 business days; for offices, it's usually faster (START — 10 business days). If you need it urgently, priority service is available for an additional 30% fee.
In packages SMART and FULL—yes; in START—no. Format: 60 minutes, online or in person.
Expert resources on occupational health and safety.
How to prepare for a visit by a State Labor officer?
How to prepare for a visit by a State Labor officer?
Occupational Safety in the Healthcare Industry: From Needle Sticks to Infection Control
Occupational Safety in the Healthcare Industry: From Needle Sticks to Infection Control
Workplace Safety in the Construction Industry: Where the Greatest Risks Lie and How to Manage Them
Workplace Safety in the Construction Industry: Where the Greatest Risks Lie and How to Manage Them
A report on risks and a plan—within 10–15 business days, depending on the package.
