Dedicated occupational safety engineer, complete documentation, support during State Labour Service inspections. Over 500 companies trust RACIO. 18 years — including Scania, Glovo, Oracle, Kone.
What is it?
Occupational safety outsourcing involves transferring the functions of the occupational safety department to an external team of engineers who handle documentation, training, reporting, and support during inspections in place of an in-house specialist. Simply put, we take over the entire occupational safety regulatory framework at your company—so you don’t have to spend time studying legal requirements and can focus on running your business without risks or fines.
When people contact us
Most often, companies turn to outsourcing in three situations: an in-house engineer has resigned, and a replacement cannot be found for months; The State Labour Service has issued a directive—and a quick response is required; or the company has grown, and the in-house part-timer can no longer handle the workload. A special case is an industrial accident, after which it becomes clear that a formal approach to occupational safety is insufficient. This service is suitable for businesses ranging from 10 to several hundred employees—from offices to manufacturing facilities and retail chains.
How We Work
We work on each of our projects as part of project teams, not individually: Your company is assigned a project team consisting of two engineers—a lead engineer and a junior engineer—backed by a full team of 10 in-house engineers with experience in over 20 industries. We follow our own RACIO Safety Standard methodology: we start with an audit, assess the actual state of workplace safety, agree on a work plan and costs, and implement only what you specifically need—without unnecessary “box-ticking” documentation and without requiring you to navigate the regulations yourself. We develop a document system tailored to your processes, conduct training sessions, maintain logs and reports—all in a convenient digital format. The scope of work and our responsibilities are clearly outlined in the contract: SLA response time, document update schedule, and attendance at inspections.
Our Approach
We're here to help, not to punish.
Where to Start
Start with a free consultation: with just one phone call, we’ll assess the existing risks and the estimated scope of work, and you’ll receive a quote with no obligation on your part. For detailed package information and pricing, see our rates.
For whom
Fewer than 50 employees—a full-time position is not justified
Several facilities in various industries—one engineer cannot handle the assessment
Do you want to remove a task that isn't part of your core business from your internal team?
Are you preparing for ISO 45001 certification or a corporate EHS audit?
Network companies with complex legal entity structures—a unified approach for all locations
When to Order
The previous staff engineer has left—a replacement is being sought for 2–4 months
The State Labour Service has issued a directive—a quick response is needed
After the accident — to prevent it from happening again
You're opening a new location—you need to expand your team quickly
Corporate EHS standards require additional time that we don't have
Without us
State Labour Service orders and risk of business shutdown
Chaos in the paperwork; there are no up-to-date instructions
Stress and Panic During a Routine Inspection
High turnover among full-time engineers—knowledge leaves with them
Risk of criminal liability after an accident
With RACIO
All documents are up to date—we update them without being asked
SLA as specified in the contract
Readiness for a State Labour Service inspection starting in the first month
The team is always available—you don't have to rely on just one person
We correct errors at our own expense
01
Designated Safety Engineer
Available online via messenger every day; in the event of an incident, we’ll stay in touch until the situation is fully resolved.
02
Complete set of occupational safety documentation
Instructions, orders, regulations, logs, training programs, etc.
03
Conducting hands-on training sessions and briefings
Pre-employment, on-the-job, refresher, and targeted.
04
Record-Keeping and Reporting
All logs required by law + a monthly report to the manager.
05
Accident investigation
The Commission, Act No. H-1, correspondence with the State Labour Service—pursuant to Cabinet of Ministers Resolution No. 337.
06
Support for Audits
Representative present during the State Labour Service inspection; addressing the findings.
Over the past 18 years, we’ve seen clients come to us after spending 6+ months searching in vain for a full-time specialist. Below are seven common reasons why this approach doesn’t work or yields poor results.
Outsourcing is a ready-made solution to most of the problems associated with having an in-house occupational safety engineer. It offers a fixed rate, a team instead of a single person, documents that are automatically updated when laws change, and most of the liability is covered by SLA in the contract.
There is a shortage of qualified safety engineers in Ukraine, especially those with experience in specific industries—pharmaceuticals, MilTech, chemicals, and Class A manufacturing. According to Work.ua, the average time to fill a position is 45–70 days in Kyiv and up to 4 months in the regions.
An occupational safety engineer in Kyiv earns 40,000–65,000 ₴ per month plus social security contributions, vacation pay, sick pay, and workplace equipment. The total annual cost of employment is 700,000–900,000 ₴. For a company with 30–80 employees, this is an unnecessary position. A fixed outsourcing rate costs 1.5–2 times less.
The average length of time an OHS engineer stays in a single position is 2.5 years. When they leave, they often take their “knowledge of the facility” with them: who negotiated with whom, where there are unusual situations, and the history of previous inspections. It takes a new specialist 3–6 months to get up to speed, and during that time, risks are managed less effectively—especially in accident investigations.
One engineer = one set of expertise. If you have facilities of different types (office + warehouse + production area + boiler room + generators), it’s unlikely that a single person will be equally skilled in all areas. This creates “blind spots” that are only discovered during an inspection—or, even worse, after an accident.
A full-time engineer goes on vacation—who is responsible for an incident that occurs unexpectedly? Who investigates the incident in their absence? Often, the answer is “no one,” and the problem remains unresolved until the employee returns to work. In outsourcing, this is handled by the team’s backup resources.
In Ukraine, occupational safety regulations are constantly changing. A single engineer can’t keep up with everything, especially if they’ve been in the profession since the ’90s and are used to the old methods. That’s why periodic training and professional development is useful—and someone has to pay for it.
Under Article 271 of the Criminal Code of Ukraine, violating occupational safety requirements that result in an accident can lead to up to 7 years in prison. Young professionals are reluctant to join the staff because it entails personal legal liability. In small companies, the engineer often signs documents as a formality, while in reality someone from the operations team is responsible for occupational safety — which creates yet another risk.
Brief and Audit
1–3 days
Application form, document review, interview with HR or a manager.
Plan, Roadmap
3–5 days
A set of documents tailored to your business, and a training schedule.
Implementation
2–4 weeks
We prepare documents, conduct training sessions, and launch processes.
Support
monthly
Updates, reports, attendance at inspections, consultations.
Complete OHS documentation package
30–80 documents, depending on the package
Training System and Logbooks
ready-made programs, templates, electronic logs
Monthly Report to Management
What has been done, what risks have been mitigated, and what's next
Readiness for an Inspection by the State Labour Service
from the first month of our partnership
Transparent KPIs in the contract
SLA on responses and document updates
Need a consultation on occupational safety?
For offices—yes. For warehouses or manufacturing facilities, an engineer must visit 1–2 times a month. When investigating accidents or conducting inspections, there is no limit on the number of visits—we’ll stay at your facility until the issue is fully resolved.
From 20,000 ₴/month (START) to 35,000 ₴/month (FULL). You can get an approximate price in our calculator or on the pricing page.
All documents and logs remain with you. We provide everything in both paper and electronic formats, along with a brief report on the current status of the processes.
We will be ready to conduct the initial audit within 3 business days after the contract is signed. The report will be presented to management within 10 business days.
By law, the employer is liable. However, the contract specifies SLA and the scope of liability: we correct any errors on our part at our own expense. Details regarding support during inspections are provided separately.
Yes. Regardless of the form of ownership, the legal requirements are the same for large and small businesses. We work with companies with a headcount from 1 employee to 1,000+ staff.
30–40 documents: basic occupational safety instructions by occupation, orders, training logs, and regulations on standard operating procedures. For details, see the documentation development page.
We have our own AI bot that monitors changes in legislation daily. When changes affecting a particular industry are detected, we inform our outsourcing clients and adapt the work of the occupational safety service to the update ourselves. If necessary, we conduct training for management on the new requirements.
Yes, fire safety is included in the SMART and FULL rate plans. This is more convenient and less expensive than two separate contracts.
Pharmaceuticals, manufacturing (machinery, chemicals, food processing), logistics/warehouses, enterprise offices, retail, HoReCa — we have active clients in all the industries where we operate. We provide industry-specific case studies upon request. If you have not found your field on our website — write to us, we will be happy to talk and find solutions for your specific case.
Expert resources on occupational health and safety.
Occupational Safety in the Healthcare Industry: From Needle Sticks to Infection Control
Occupational Safety in the Healthcare Industry: From Needle Sticks to Infection Control
How to prepare for a visit by a State Labor officer?
How to prepare for a visit by a State Labor officer?
Workplace Safety in the Construction Industry: Where the Greatest Risks Lie and How to Manage Them
Workplace Safety in the Construction Industry: Where the Greatest Risks Lie and How to Manage Them
The first audit—within 3 business days after the contract is signed.
