There will be no beautiful introductory remarks or any statistics. Let’s figure out what it is right away.
Labor protection permits are an official permit from the state, which allows you, as an enterprise, to perform work or operate equipment of increased danger. The lack of permits for labor protection can be a problem for the enterprise in the form of a ban on activities or suspension of the work process. And this is always financial losses…. Therefore, we propose to talk about this in more detail.
There are two types of permits for labor protection – PERMIT and DECLARATION. Permission and declaration, in turn, can be for the performance of work or for the operation of equipment. Thus, all permits can be divided into 4 groups:
- Permission to perform high-risk work;
- Permission to operate or use the equipment;
- Declaration for the performance of high-risk work;
- Declaration for the operation or use of equipment.
Let’s figure out what to get for what and how to get?..
Question one: In what cases do you need to obtain permits?
In order to understand what permits you need to obtain, we will need two main documents that regulate this issue: Resolution of the Cabinet of Ministers of Ukraine No. 1107 and Resolution of the Cabinet of Ministers of Ukraine No. 77. What exactly and where to look?
WORKS for which you need to obtain permits are sought in the Resolution of the Cabinet of Ministers of Ukraine No. 1107. First of all, we will be interested in applications. Namely, Annex 2. This Appendix 2 is divided into two groups: A and B. If you find work that you perform in Group A, then we receive a Permit for such work. If in Group B – a Declaration.
EQUIPMENT, we are looking for in the Resolution of the Cabinet of Ministers of Ukraine No. 77. The principle of studying the document is the same as in the case of work. For the equipment that is registered in Group A, we receive a Permit, for Group B – a Declaration.
To make it clearer, let’s visually analyze what it looks like. We have an enterprise LLC “ZVARKA”, which performs welding work and has a forklift.
We are looking for our WORKS in Resolution 1107:
On our example, these will be:
- loading and unloading operations with the help of machines and mechanisms (WORK on our forklift) are in group A – this is a
- welding work is found in group B – this is the
Now let’s look for our forklift (these are no longer robots, but equipment) in Resolution No. 77:
In group B we find the item – Large-tonnage and other technological vehicles – this is our forklift. Since this is group B for the operation of such equipment, we need to draw up a Declaration.
Therefore, for our LLC “ZVARKA” you need to obtain the following Declarations:
- Loading and unloading operations;
- Welding works;
- Forklift operation.
But what about permission? An attentive viewer-reader will ask. You were talking about permission!
Attention: For the period of martial law, you can obtain a Declaration for some equipment and types of work instead of a permit. What kind of work and equipment are these? For greater convenience, we have prepared a summary table for both resolutions – which works and equipment require a Permit or Declaration on Labor Protection. Everything that is highlighted in red for the period of martial law instead of a permit is transferred to the Declaration.
Note: It is worth noting that after the end of martial law within 1 month, you will need to obtain a permit for those works that have been transferred to the Declaration.
A moment of envy: Do you want an interesting legal conflict? The resolution referred to by the clause on obtaining a declaration for forklifts in Resolution 77 has become invalid. In May 2025, a new Procedure was adopted, according to which equipment is registered, but state authorities forgot or did not have time to amend Resolution 77 of the Cabinet of Ministers of Ukraine. It turns out that you don’t have to receive any Declarations on forklifts, you ask? It turns out that yes. In general, from now on, the registration of forklifts is carried out by the Ministry of Internal Affairs, and not by the State Labor Service. And the old resolution is no longer relevant. Where and how to register a forklift can be found in our previous article: How to register a forklift with the Ministry of Internal Affairs. But it is worth tracking changes in legislation, because who knows what the lawmakers meant there and suddenly they decide to add this norm.
Question two: How to get a Declaration?
First you need to decide in what form the Declaration will be submitted to the State Labor Service. And here there are two possible options:
- in paper;
- in electronic.
Let’s try to submit a conditional declaration to the State Labor Service in each individual version.
IN PAPER VERSION. We will need the established declaration form to fill out. The template can be found in Appendix 8 to Procedure 1107 or downloaded from this link. Open the form and start filling out. If the Declaration is submitted for the first time, put the primary checkbox, and if changes were made, the updated one. Next, fill in all the information about the employer: ZVARKA LLC, EDRPOU 1111, tel. 044 169-39-05 and so on. Our recommendation is to carefully read what is written at the bottom in small letters and fill in exactly that sequence.
Next, we fill in the place of high-risk work and/or equipment operation. If the address of work and legal entities. The address of the company coincides – fill in the column at the location of the employer. If the work is performed elsewhere, then fill in one of the two columns below.
The Declaration is registered by the territorial body of the State Labor Service, at the location of the object or the implementation of activities. Do you work in Zhytomyr? — Your documents will be processed by the Central-Western Interregional Department of the State Labor Service.
If your company has a third-party liability insurance agreement, then we indicate the validity period of the insurance policy, its number and date of issue. If there is none, indicate “contract is not required“. It’s simple.
Next, fill in the information about the head of the legal entity. This line looks something like this, I am Mykytenko Mykola Nikolaevich and further according to the established form.
The next column is the most important in our opinion. After all, the list of works and equipment for which we submit a declaration is filled in here. Interestingly, in addition to items and names, you also need to indicate the type, brand, year of manufacture and country of origin on the equipment. Remember: We carefully read everything that is written in small print!
Next, information about the audit is entered – an order and a conclusion. What exactly this audit should look like and what documents should be drawn up is not established by law. Therefore, usually the order on the audit and the number and date of the conclusion of such an audit are indicated here. If you need to conduct an audit to obtain a declaration, our team has successful experience in conducting such audits and subsequent registration of declarations. You can order an audit via the link.
At the end of the document, do not forget to indicate the date, signature and initials of the manager. An example of a completed declaration can be downloaded at this link.
Did it?…..
Now we carry 2 copies of the completed Declaration by hand or send them by registered mail to the nearest ASC, which provides services for registering declarations. And the ASC will send your documents to the relevant department of the State Labor Service.
If you send documents by Ukrposhta, you will also need a cover letter. In it, in any form, we indicate: I ask you to register the declaration, I ask you to send the results of consideration of the declaration by letter to such and such an address. A link to an example of a cover letter can be downloaded here.
If you decide to submit in person through the Administrative Service Center. To do this, you need:
- filled in and signed, the same 2 copies of the Declaration,
- power of attorney in your name.
All this is personally submitted to the administrator at the ASC. In the case of a personal visit to the ASC, the average real period for receiving a response to your declaration will be up to 10 days. If sent by Ukrposhta, this will be a rather lengthy procedure. Skiko? The question is abstract, it all depends on whether it depends on the position of the planets in the galaxy or the route of the pigeons, we do not know. But in practice, it’s definitely longer.
IN ELECTRONIC VERSION – registration takes place through the Diia platform. To do this, you need to have only a QES and be registered in the E-Entrepreneur system. Use the QES to the personal account of the enterprise. Choose the Service – Registration Declaration of compliance of the material and technical base with the requirements of the legislation on labor protection and fill in all the data, as well as in the paper version. Only here you will not need to think about the points from the resolution, the system itself offers types of work or equipment. Also, you will not need to wait days or weeks, if you entered all the data correctly, the declaration will be registered in a matter of minutes. And you can do all this from anywhere in the world.
Is it convenient? Usually. But if you need help in registering the Declaration, please contact the RACIO. team, we will be happy to take on all the responsibilities of drawing up and registering the declaration for high-risk work and equipment.
Question three: how to get a permit for labor protection?
We remind you that we issue a Permit for the performance of work, operation of equipment and for the use of high-risk equipment. And here we want to clarify how operation differs from application. Operation is the long-term use of equipment. How long – no one knows. Permission for use is usually obtained by equipment manufacturers and companies that sell it. Thus, according to lawmakers, the application is a kind of demonstration version of operation.
So, How to get a High-Risk Work Permit? Step-by-step algorithm.
Step 1. We are looking for an ETC that will conduct an examination and provide a positive conclusion of the examination of the state of labor protection at your enterprise. The list of such ETCs can be found on the website of the State Labor Service at this link. Found? Let’s move on to the next step.
Step 2. The ETC conducts an examination of your occupational health and safety management system. We would like to say right away that the examination is a paid service. Its cost is determined depending on the amount of equipment and types of work. On average, it costs from 25 thousand UAH.
The most difficult thing in all this will be to obtain a positive expert opinion. To obtain this, you need to collect all the documents on labor protection, orders, instructions, regulations, training, medical examinations, data on PPE and much more. The expert enters all this information into the expert opinion. If you have all the documents, you will receive a positive conclusion of the examination, if there is no something, well, then you will receive a negative conclusion.
If you need help in building an occupational health and safety management system, please contact the RACIO team, we will be happy to take on all the responsibilities of preparation and support in obtaining a permit for high-risk work at all stages.
Step 3. We submit documents to the State Labor Service.
To obtain a permit, we need to take a POSITIVE expert opinion, fill out an application and submit these documents to the ASC. A sample application can be downloaded here. If you submit documents, as a representative of the company (that is, someone other than the director submits), you will also need a power of attorney.
Step 4. What’s next?
The State Labor Service has 10 days to consider your case. After that, you can come to the ASC and pick up your permit.
Question four: What is the validity period of labor protection permits?
The permit is issued for 5 years and can be extended for another 5 years, after the expiration of the term. Set yourself a reminder about a month before this important date. You have 10 days before the expiration of the permit in order to apply for its extension. Thus, we have a total of 10 years of validity of the permit.
Important: The permit may be revoked or not renewed if the State Labor Service has established the fact of violation of labor protection requirements, for example, you have not carried out the full procedure for passing a medical examination.
As for the Declaration. It is indefinite and will be resubmitted only if the information about the company changes. For example, information about the location of your company, the list of equipment, the change of director, etc..
That’s all…
If you need help with submitting a Declaration or obtaining a Permit for high-risk work or equipment, please contact the RACIO team. We accompany the receipt of permits at any stage – from the beginning to the result.
